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Planning an office relocation can be very daunting at first. It’s time-consuming, complex and potentially expensive to relocate from one location to another. But as with most things, a successful outcome is possible as long as you’re backed up by good planning and coordinated efforts.
Tips for Office Relocations
Below are some of the things you need to remember when planning an office move:
It is never too soon to start planning
When it comes to office relocations best practices dictate that you should start 9 to 18 months prior to your target moving date. Unlike regular households, moving an office comes with a lot more strings and preparations. Inventories and products have to be prepared. Equipment need to be prepared for transport. While the preparations are on-going, it is essential to keep the business up and running.
Plan it as a team
Once you make the decision to relocate, you need to share it with your team right away. Moving your office requires team effort. You need to assign key people and ensure that everybody is on the same page with regards to the move. Your activities for the next few months should be planned with the relocation in mind.
Create a comprehensive inventory
This should cover all of the company’s assets from products to supplies, equipment to vehicles.
The Costs Involved
To give you an idea of the costs involved in relocating your office, here are some of the things you will need to include in your budget:
Commercial Property Agents
You’ll need to look for an office space that best suits your business. Commercial property agents can help you in finding great locations as well as negotiating for the best rates on your behalf. They usually charge a percentage of the yearly rent agreed upon between you and the property owner.
This includes property search fees, stamp duty, registration and the costs incurred by your property solicitor.
This involves making your chosen space suitable for running your business. It involves spending on space planning, design and furnishings, together with the management needed for these tasks. You’ll need professional consultation with an experienced office fit-out professional or firm.
IT and Telecom Infrastructure
This includes the layout of network cabling, installing phone and ISDN lines, and setting up server rooms. You’ll need the assistance of an IT and Telecommunication expert for this. This step is crucial to ensure that your office will be up and running once you move in. Without a working internet connection, phone lines and network system, you might as well just close up shop because you won’t be able to function.
You’ll need the assistance of professional movers to help you move out all of the stuff from your old office. Hiring a professional moving company that specializes in office moves is a great way to save time as well as ensure that all of your equipment will be secure and well taken care of. The price for hiring movers will depend on how big your office is, how much stuff you have and how far your new location is.
Get Online Quotes Fast with Alpha Van Lines
Start planning your office move today with the help of Alpha Van Lines.
About Alpha Van Lines
Alpha Van Lines is one of the most respected online moving quotes providers in the country today. We make relocations happen by bringing clients like you right to the companies that best suit your needs.
All you need to do is complete our contact form and we’ll do the rest. With our vast network of duly-licensed moving company partners, we can find you the best office movers in just a matter of minutes.
Try it for yourself and experience the Alpha Van Lines difference!